Welcome to the Shawnee Hills Property Owners Association
Official Information & Web Site Page
MEETING NOTICE: The next meeting of the SHPOA Board of Trustees is scheduled for Monday February 4th, at 7 pm, at the Max Powers Community Building on Beach Trail. All residents of the Shawnee Hills Property Owner's Association properties are urged to attend.
Newsletter FOR Jan, 2019
Welcome to 2019 at the Shawnee Hills Property Owner Association (SHPOA)
We are upon a new year and your Trustee Board and staff has been working diligently to serve our members. One of our key goals is continuing to help improve and maintain our beautiful lake community. The next paragraphs discuss important items of information, as well as communication to association members directed by our By-Laws.
New Trustee Election for 2019
The next election of Trustees will take place in February 2019 and the first meeting for these newly elected Trustee’s will be March 2019. The association has (2) board seats that will be open for this election. Any member in good standing can complete the enclosed application. Ballots will be mailed during February 2019. Please be reminded, an association member in good standing is a property owner who has paid the $100.00 annual charge per our Deed Covenants and the $50.00 membership fee, as defined in our By-Laws.
Association Member Public Hearing
This letter meets our By-Law requirement in Article XIII related to communication with association members and By-Law Amendments. During the monthly Trustee meeting on January 7th, 2019, a majority of the Trustees present voted to adopt “Building Standards” and “By-law Amendments” as part of our association’s governing documents. A public hearing will take place during the next Trustee Board meeting held on February 4th, 2019. During this Trustee Board meeting, community association members are encouraged to attend and ask questions regarding the content of the “Building Standards” and “By-law Amendments”. Copies of these proposed documents can be found on our website at www.shawneelake.org. If you cannot get access to our website, please contact our clerk, Janet Barker at (937) 902-6194, and she will mail you the information to be discussed during our public hearing.
December Board Minutes and Financial Statements
Minutes of the December 2018 SHPOA Trustee meeting, as well as the end of year Financial Statements have been posted on our website.
Memo by our Treasurer, Todd Gossett, posted our website and Facebook page in December 2018
Thanks to everyone who voted on the recent proposed amendment to increase the annual dues. Unfortunately, the proposal did not pass by a slim margin of 28 votes. We received great support from the community with roughly 62% of the community voting for the increase, however, this is short of the required 67%, as stated in our Deed Covenants.
As a Board, we are looking at the results and will determine how to proceed going forward from a fee perspective. We are encouraged that the most recent results are significantly improved from the vote 2-years ago that did not pass by approximately 88 votes. It is apparent that the majority in the community want to see major improvements, which would be possible with an increase. For that reason, we will continue to pursue ways to increase our fees as we feel it is in the best interest of our community. Once a plan is put in place on how to proceed, we will be sure to communicate that information appropriately to the entire community.
Dave Hollenbaugh appointed to the trustee board
Trustee, Darrell McQuarry, resigned from the Board in November 2018 for personal reasons. Effective January 13th, 2018, Dave Hollenbaugh was appointed to the board with a 100% consensus vote by the Trustees. Dave was the next potential Trustee with the highest community votes from last year’s election. With that much community support, we felt appointing Dave was a positive and good decision. Dave and his wife, Tracey, have lived in our community for 4 years. Dave has served on multiple insurance business committees and an executive at one of the largest insurance companies in the US. Dave also owns 12 Independent Insurance agencies across the US. He enjoys boating, golfing and fishing in his spare time. Dave and Tracey have 2 children. Please help us welcome Dave to the trustee board.
Fun “Festivities” in our community for 2018
The Lake Festival Committee, a very active committee in our community, planned multiple fun events in 2018; The First SHPOA 5K Run, Community Clean Up Day, Annual Lake Festival, Easter Bunny & Fun Easter Egg Hunt, Annual Trunk or Treat, Movie Nights, and more! And, as always, an awesome July 4th Fireworks display, a highlight each year in our community! All these events were planned by a great committee of neighbors. We would like to give a “BIG THANK YOU” to all those who donated funds to make these events possible! Community members interested in volunteering, please contact Angie Truman at (937) 620-5032.
The Garden Club is also a very active committee in our community! The club helped raise funds last year with the “Annual Flower Sale”, which helps assist the club in beautifying our lake community in all the landscape areas. A “BIG THANK YOU” to the Garden Club for all their hard work last year! The club meets the second Thursday of each month at different locations, with fun and interesting topics to discuss and learn. For more information on the Garden Club, please contact Paula Goodrich at (937) 675-6777.
Maintenance Improvements in 2018 & 2019
Despite challenges in our funding, we are still working to use our budget to help maintain and improve our community. We have communicated in multiple board meetings, a “tightening of the belt” has taken place over the past several years with our budget. This has allowed us to secure and set aside funds to replace the Alleghany Dock in 2019, weather permitting. In addition, we are cutting back the brush and trees that have started to over grow around most of the public docks. This will help the sun to better dry these docks in the Spring, Summer and Fall periods, thus, hopefully allowing the wood on these docks to last longer. We are developing an extended “repair and replacement plan” for all the public docks. Multiple maintenance repairs are planned for 2019 in our community.
Lake & Beach
Thank you to all the employees and volunteers who made the beach and lake activities this year a total “blast”. It’s not too early to be thinking about a summer job this year. We need certified lifeguards for the beach. For information on life guard certification, go to www.daytonymca.org or www.redcross.org. Thank you also to our Lake Patrol Team for helping us secure a SAFE and Fun Lake!
Community members, do we have challenges and issues that need addressed in our community? Of course! However, if we can all work together, as neighbors and friends, in a positive manner, there is nothing we cannot accomplish together! Thank you for being part of our great lake community!
Trustees of the Shawnee Hills Property Owner Association
LAKE PATROL INFO re Boat Stickers
At this time of year, special dates for BOAT STICKER sales are over. 2018 boat stickers will remain good for use until the SHPOA Annual Open Meeting in April, 2019. After that date, all watercraft must display a 2019 boat sticker when on the lake.
If you acquire a new boat (new to you, of course), you can call Matt Simpson at the number below, and he will work to accommodate you with new stickers. If you already own a boat, but have not yet purchased your annual boat sticker, you'll need to come to the next SHPOA Board of Trustees meeting, before the meeting begins to obtain one. (See meeting dates & times listed above.) Otherwise, the only way to obtain a boat sticker now is to flag down the Lake Patrol boat, and ask them if they have any stickers with them that day (NOTE: Do not launch your boat without a sticker on it, while planning to flag down Lake Patrol. This could result in a citation.) You can go to the boat ramp, and see if the Lake Patrol pontoon boat is on the boat lift. If not, then Lake Patrol is likely on the lake. You can go to any of our community docks and wait for them to pass by, and flag them over to ask to buy a sticker.
Boat sticker prices for the 2018 season:
$60.00 Gas Powered Watercraft
$30.00 Non-Gas powered Watercraft
Membership card and Title or Registration are required.
MATT SIMPSON 937-675-9054 email@example.com
The board has ask me to set up a few suggested guide lines when placing fish structure into Shawnee Lake.
First of all, almost any type of structure is going to help the fish population in our lake. But you must consider more than just the fish, when deciding the What-Where-When to put in structure. Whatever the material is that the structure is made of, it should be flexible, not sharp and be secured as well as possible. Keep in mind that even though you may be putting the structure in at a no-swimming or boating location - there is always the possibility that someone may disobey the rules or accidentally slip into the water in that area. So keep in mind the safety of anyone and everyone when locating where to place fish structure.
The other main concern is the reliability/lifespan of the material used to secure the structure. Even though “zip ties” are easy, inexpensive and seem strong, they will break down and crack in a very short time due to exposure to water, sun and extreme hot or cold temperatures.
Another issue is whether you are installing structure at a personal lake front property of your own, or would like structure placed at an Association property such as one of the common area docks. ANY structure placed in a location other than YOUR personal dock, MUST BE APPROVED BY THE SHPOA BOARD before being installed. This is not only for liability reasons, but also that plans might be to have that area (maybe a dock) worked on or replaced in which case the structure might interfere with that project. So be sure and check first!
Some recommended “tie down” materials would be aluminum or stainless steel wire, electrical fence wire which is less expensive than the previous examples and is galvanized which will hold up to the wet conditions longer than regular wire.
REMEMBER - MOST STRUCTURE IS GOOD - BUT ONLY IF IT SAFE!
Board of Trustees Candidate Nomination/Bio Form
NOTICE: The Lake Valve is opened each year on November 15th, to drain the water down to winter pool levels. This is designed to lower the water by about 7 feet, which will hopefully help to protect docks, seawalls, and other lakeside structures from damage caused by heavy ice. THE VALVE WILL BE CLOSED AGAIN TO REFILL THE LAKE TO SUMMER POOL LEVELS ON THE FIRST DAY OF MARCH, 2019, IF the board is satisfied that there is no heavy ice on the water at that time.
Annual Dues proposal election update:
Thanks to everyone who voted on the recent proposed amendment to increase the annual dues. Unfortunately, the proposal did not pass by a slim margin of 28 votes. We received great support from the community with roughly 62% of the community voting for the increase, however this is short of the required 67%, as stated in our Deed Covenants.
As a Board we are looking at the results and will determine how to proceed going forward from a fee perspective. We are encouraged that the most recent results are significantly improved from the vote 2-years ago that did not pass by approximately 88 votes. It is apparent that the majority in the community want to see major improvements, which would be possible with an increase. For that reason, we will continue to pursue ways to increase our fees as we feel it is in the best interest of our community. Once a plan is put in place on how to proceed, we will be sure to communicate that information appropriately to the entire community.
ATTN: When wake surfing please stay in the middle of the lake or at least 200ft from shore.